Privacy Policy

Brympton Parish Council Secure Cloud

Introduction

Brympton Parish Council is committed to protecting the privacy and security of personal information.

This secure cloud platform is used to store and manage council documents and data in accordance with UK data protection legislation.

Data Controller

Brympton Parish Council is the Data Controller for information processed within this system.

Data Processor

Technical infrastructure and support are provided by AndyDesk, acting as a Data Processor on behalf of Brympton Parish Council.

Legal Basis for Processing

Personal data stored within this platform is processed under the lawful bases defined within the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

These may include:

  • Public task
  • Legal obligation
  • Legitimate interests of the council

Information Collected

When using this platform the following information may be processed:

  • User names and login credentials
  • Email addresses
  • Access logs and system activity
  • Files and documents uploaded by authorised users

Security

Appropriate technical and organisational measures are in place to protect data, including:

  • Secure authentication
  • Access controls
  • Encryption where appropriate
  • System monitoring and audit logging

Data Retention

Data is retained only for as long as necessary for council business, legal obligations, and statutory record keeping requirements.

User Responsibilities

Users must ensure that any personal data uploaded to the system is handled in accordance with data protection legislation and council policies.

Your Rights

Under UK data protection law individuals have the right to:

  • Access their personal data
  • Request correction of inaccurate data
  • Request deletion where appropriate
  • Restrict or object to certain processing activities

Requests should be directed to Brympton Parish Council.

Cookies and System Logs

This system uses essential cookies and logging mechanisms required for authentication, security, and operation of the service.

Changes to This Policy

This policy may be updated periodically to reflect changes in legislation or council operations.